Level II Adjunct Faculty Engagement Program

Adjunct faculty teach at Harper College for a variety of reasons. Some career professionals teach to give back to the community or to share their expertise with future members of the workforce. Some adjunct faculty aspire to a full-time faculty position in higher education. Still others find that part-time teaching fits into their schedules better than a full-time position. Regardless of motivation, Harper College respects and relies on the commitment that so many adjunct faculty make to the institution and its students both in and out of the classroom.

The purpose of the Level II Adjunct Faculty Engagement Program is to provide recognition for adjunct faculty who have demonstrated commitment to student success and teaching excellence above and beyond the walls of the classroom. This is demonstrated through the completion of a body of work in the areas of college service and professional development, after which a unit-eligible adjunct faculty member may receive the following incentives as defined in the 2016-2021 adjunct faculty agreement:

  • Increased compensation per contact hour as defined in Article 8.1
  • Priority in course assignment as defined in Article 4.7
  • A phone interview for a posted full-time faculty position for which the adjunct employee is qualified

Due to adjunct faculty contract negotiations during the first half of 2021, the College and HCAFA have issued this memo addressing the structure and benefits of the program: 2021 Level II Special Memo.

Please review the details for the program below, including the expectations & requirements, timeline, frequently asked questions (FAQs), and the renewal process after achieving the Level II designation.

Click on the link below to watch the Info Session for the 2021 Level II Program.

Click on the video below to hear testimonials from some of Harper’s Level II Adjunct Faculty about their experience with the program.

Program Expectations & Requirements

STEP 1: Submit a completed application to your Dean to be considered for the 2021 Level II Program Cohort.

Details:

  • View and download the following:
  • The application is available as a fillable PDF or a regular PDF. If you use the fillable PDF option, you can type your name where it says, “Adjunct Faculty Signature.” Once it’s filled out, save a copy. If you choose to use the regular PDF option, you will need to download and print it, fill it out by hand, and then scan and save a copy. The Professional Development History and College Service History forms are available as Word documents, so you will download the forms, fill them out, and save a copy. Make sure to review the detailed instructions on each form.
  • Once you have completed the application and forms, collect any additional required documents listed on page 3 and then save a copy of everything for your records.
  • When ready, send an email to your Dean and copy your Division Operations Manager (see page 4 of the application for a list of contact information) as soon as possible, but no later than February 26, 2021. Attach the application and all of the required documents listed on page 3 to the email.
  • You will be notified of your application status via email by your Dean on or by April 9, 2021. If your application is approved by your Dean, your Dean will forward the signed application to both you and level2@harpercollege.edu on or by April 9, 2021.
  • You will be notified by the Provost’s Office if you are selected as a candidate for this year’s cohort by May 7, 2021 (see note below*). Applicants not selected may re-apply in a subsequent year.

Notes:

  • Review the FAQs section below for help completing the application, forms, and requirements.
  • *The cohort is limited to a maximum of 24 adjunct faculty candidates each year, which is the maximum enrollment in the Reflective Educator Graduate Equivalency Course. If more than 24 approved applications are received, the Level II Review Committee will select the members of the cohort based on a review of the college service and professional development activities listed in the application using the Level II Applicant Rubric. Applicants not selected may re-apply in a subsequent year.
STEP 2: Successfully complete the Reflective Educator Graduate Equivalency Course (GEC).

Details:

  • Six weeks, online, May 24-July 6, 2021
  • Approximately 8-12 hours of coursework (directly related to building the ePortfolio) expected per week
  • View Course Syllabus

Notes:

  • Successfully completing the Reflective Educator GEC does not guarantee the Level II designation. After successfully completing the course, a candidate must also successfully complete the remaining requirements listed in Step 3 below.
STEP 3: Successfully complete the remaining requirements.

Details:

  • Complete the remaining components of the ePortfolio after the GEC ends.
  • Record a brief presentation for the Review Committee.
  • Submit final ePortfolio and presentation electronically to the Provost’s Office by July 19, 2021.
  • Receive a minimum of 60 out of 80 points needed to achieve the Level II designation as outlined in detail in the ePortfolio Review Rubric.

Notes:

  • View example ePortfolios in the FAQs section below (see FAQ #11).
  • View the make-up of the Review Committee in the FAQs section below (see FAQ #18).
  • To achieve the Level II designation, candidates in the cohort must successfully complete all of the requirements listed in Step 2 and Step 3 above. If a candidate does not receive the minimum required score, they may re-apply for the program the following year. Learn more in the FAQs section below (see FAQ #20).

Timeline

Deadlines & Important Dates

2021 Cohort Timeline

  • February 3, 2021: Application available
  • February 3, 2021, 5 p.m.: Virtual Info Session (watch the recording)
  • February 26, 2021: Completed application with all attachments due to your Dean by this date
  • April 9, 2021: Completed application with Dean’s approval due to level2@harpercollege.edu by this date
  • May 7, 2021: Cohort established and candidates notified by the Provost’s Office by this date
  • May 24, 2021, 5:30 p.m.: Kick-Off Event & Reflective Educator Course Orientation
  • May 24, 2021: Reflective Educator GEC begins (six weeks, online, May 24-July 6)
  • July 19, 2021: Completed ePortfolios & presentations submitted electronically to the Provost’s Office by this date
  • Week of August 23, 2021: Review Committee and Provost’s Office announce Level II designation decisions
  • January 2022: Level II designation and incentives in effect (if achieved)

Level II Program FAQs

1. Where do I start?

The Academy hosted a virtual info session on February 3, 2021. The session walks through the application process, program expectations and requirements, and timeline. We suggest watching the recording to learn more about the Level II Program for 2021: Info Session Recording.

2. What are the steps to achieve the Level II designation?

Please review the steps listed above under “Program Expectations & Requirements.”

3. How do I know if I am unit-eligible?

All adjunct faculty currently employed at Harper College who provide a minimum of three credit hours of instruction per academic semester for at least four consecutive academic semesters are unit-eligible. Bargaining unit eligibility shall commence at the beginning of the fourth consecutive academic semester in which the adjunct faculty member provides at least three credit hours of instruction. Adjunct librarians and counselors who are assigned a minimum of 160 hours per semester for at least four consecutive semesters are unit-eligible. The summer term is excluded in counting consecutive semesters.

If you are unsure, you can check with Human Resources or with the Harper College Adjunct Faculty Association (HCAFA).

4. What should be listed on the Professional Development History Form?

The Professional Development History Form provides a concise and organized way for Level II applicants to present the types of professional development they have engaged in and identify which of the six professional development domains (course design, distance education, inclusive practices, innovative practices, scholarship of teaching and learning, and subject matter expertise) their experiences touch on.

Include professional development activities (workshops, webinars, coursework, conferences, etc.) from the past five years. Place an emphasis on Harper-sponsored professional development activities, although it is okay to include professional development from outside institutions. Indicate the professional development domain(s) each activity touches on. If possible, at least two of the domains should be addressed within the activities you list on the form. However, it is not necessary that the activities listed touch on all six domains.

Please review the form for the list of domains, instructions, and examples. The form is located in STEP 1 under “Program Expectations & Requirements” above.

5. Where can I get a list of my Harper College professional development history?

If you have completed any Graduate Equivalency Courses or attended any workshops/conferences/special events that were CEU-bearing at Harper College, they will be listed in your unofficial Harper transcript. Watch this video to learn how to access and view your unofficial Harper transcript. Once your transcript appears, right click and select “Print.” Under “Destination”, select “Save as PDF”. Then click “Save” and select your destination. Note: Credit for CEUs and GECs is not posted to the transcript until two weeks after the end of each semester.

6. I don’t have much to list on the College Service History Form. Will this prevent me from achieving the Level II designation?

College service is not an easy thing for many adjunct faculty members to give; it is often not possible based on the nature of the work and other commitments they have. However, some faculty are interested in and able to give service to the college, and this area of the Level II application (and eventually the ePortfolio) is a chance to let those faculty highlight that work. Points for college service make up a small percentage of the overall score for the ePortfolio reviewed by the Level II Review Committee. Therefore, a faculty member may have zero college service, but may still be eligible to achieve Level II. The points are there to recognize the faculty that are able to share their time and talent in the form of college service, but not to be an insurmountable barrier to those that cannot.

The College Service History Form provides a concise and organized way for Level II applicants to present the ways in which they have helped the college, their division, their department, their fellow faculty, and/or their students outside of their teaching commitments. While the form makes it seem like there should be lots of boxes checked; that is not the case. It is more likely that an adjunct faculty has served the college in one or two ways over the past few years. The definition of college service is broad and can include things like service to students (e.g. optional office hours) and service to fellow faculty (e.g. hosting a workshop, giving a presentation, etc).

You can review examples of college service history in the example ePortfolios listed in the FAQs. The College Service Narratives will be attached to each example’s Biography page.

Please review the form for more instructions and examples of college service. The form is located in STEP 1 under “Program Expectations & Requirements” above.

7. How can I get copies of my observations/performance evaluations?

You can request copies of any observations/performance evaluations from Human Resources: 847.925.6216, hr@harpercollege.edu

8. How do I find a list of courses I have taught at Harper College to attach to the application?

To view a list of courses you have taught at Harper College:

  1. Log in to MyHarper (SIS). This link is under the Bookmarks column when you log in to HIP.
  2. Click on “Assignment History” under the Teaching column.
  3. The Teaching and Advising tab will open displaying your Assignment History.

 

9. How much work is involved with the Reflective Educator Graduate Equivalency Course?

The course is six weeks, online, and runs from May 24-July 6, 2021. There is approximately 8-12 hours of coursework expected per week. The coursework is directly related to building the ePortfolio. After the course ends, you will have 13 days to complete the remaining components of the ePortfolio and record a brief presentation for the Review Committee before submitting your final ePortfolio and presentation to the Provost’s Office.

10. What is an ePortfolio?

An ePortfolio is a digital collection of artifacts and reflection on your professional practice. This program utilizes the Blackboard ePortfolio tool.

11. Can I see an example ePortfolio?

Yes. Adjunct faculty who have previously completed the program and achieved the Level II designation have offered to share their ePortfolios.

2020 Cohort:

2019 Cohort:

12. Do I receive the Level II designation if I successfully complete the Reflective Educator Graduate Equivalency Course?

No, successfully passing the course is only one of the requirements necessary to be considered for the Level II designation. After successfully completing the course, a candidate must also successfully complete the following:

  • Complete the remaining components of the ePortfolio after the course ends
  • Record a brief presentation for the Review Committee
  • Submit final ePortfolio and presentation electronically to the Provost’s Office
  • Receive a minimum of 60 out of 80 points needed to achieve the Level II designation as outlined in detail in the ePortfolio Rubric
13. How many adjunct faculty can apply for and achieve Level II status each year?

The cohort is limited to a maximum of 24 adjunct faculty candidates each year, which is the maximum enrollment in the Reflective Educator Graduate Equivalency Course. If more than 24 approved applications are received, the Level II Review Committee will select the members of the cohort based on a review of the college service and professional development activities listed in the application using the Level II Applicant Rubric.

Members of each year’s cohort that successfully complete the Reflective Educator GEC are then evaluated by the Review Committee against the Level II ePortfolio Review Rubric to determine if they will earn the Level II designation.

14. Will assistance be provided for making the ePortfolio presentation recordings?

Yes, time slots will be available to meet virtually with an instructional designer to help create the ePortfolio presentation recordings.

15. What if I am not currently teaching this semester?

As long as you are currently unit-eligible, you can still apply.

Unit-eligible adjunct faculty maintain unit eligibility unless three consecutive semesters pass without a teaching assignment. Unit-eligible adjunct librarians and counselors maintain unit eligibility unless three consecutive semesters pass without an assignment of at least 160 hours per semester. The summer term is excluded in counting consecutive semesters.

16. I am only teaching online this semester, but my Dean requested a classroom observation as part of their consideration of my application. How does this work?

Complete the application. Then, submit the application with all required documents to your Dean by the deadline. Please make a note for your division office to let them know that you are only teaching online this semester.

Then, if your Dean requests a classroom observation as part of their consideration for your application, your division office will work with you to request access to your online course and an observer (most likely the Dean) will complete an observation of the course.

17. I am not teaching this semester or am teaching a late-start class, but my Dean requested a classroom observation as part of their consideration of my application. How does this work?

Complete the application. Then, submit the application with all required documents to your Dean by the deadline. Please make a note for your division office to let them know that you are not teaching this semester or are teaching a late start class.

Then, if your Dean requests a classroom observation as part of their consideration for your application, you will need to submit a sample syllabus, lesson plan, and course materials. Your Dean will review these materials and schedule a time to have a discussion with you about your instructional design and delivery.

18. Who is on the Review Committee?

The Review Committee is convened by the Provost’s Office and is comprised of seven individuals: three adjunct faculty, two full-time faculty (when possible, one is a former adjunct faculty member and one is from the Faculty Development Committee), one member of the Provost’s office (either the Provost or Associate Provost), and the Dean of Teaching, Learning, & Distance Education (non-voting). Candidates will be introduced to the Review Committee members at the time of the ePortfolio presentation.

19. How will the Review Committee score my final ePortfolio?

The Review Committee will use the ePortfolio Rubric to score each ePortfolio. A minimum of 60 out of 80 points is needed to achieve the Level II designation.

20. What if I am selected as a candidate in the cohort, but don’t achieve the Level II designation?

Adjunct faculty candidates who successfully complete all of the requirements of the Level II program, but do not receive the minimum score from the Review Committee to earn the Level II designation may re-apply the subsequent year through the following steps: (a) complete the Application process, (b) submit a revised ePortfolio to the Provost’s Office to be reviewed by the Review Committee, and (c) present to the Review Committee. The course will not need to be repeated if the application is submitted in the subsequent year only.

21. Does the Level II designation expire?

Level II adjunct faculty will need to renew their designation every three years based upon requirements and procedures agreed to by the College and HCAFA. Review the process and download the renewal document under “Renewal Process” below.

22. Who was involved in designing this program?

A multi-disciplinary advisory team was convened in Spring 2017 after the Level II program was agreed upon in the 2016-2021 adjunct faculty agreement. The team designed the program over the course of one year and consisted of seven adjunct faculty members (one from each academic division) and four Academy for Teaching Excellence staff members.

Each year, the program is evaluated by the College and the HCAFA together to ensure that it is meeting the broad needs of adjunct faculty at Harper College.

23. Who has achieved the Level II designation?
24. Who should I contact if I have questions?

Please send an email to: level2@harpercollege.edu.

Renewal Process

Level II adjunct faculty will need to renew their designation every three years based upon requirements and procedures agreed to by Harper College and the Harper College Adjunct Faculty Association (HCAFA).

Based on the diverse needs, interests, and employment characteristics of adjunct faculty, multiple options for renewal that include substantive professional development and/or college service are recommended. These are the renewal option activities approved by the College and the HCAFA:

  • 3 Graduate Equivalency Course (GEC) Credits from Harper College
  • 6 CEU-bearing professional development events/activities from Harper College
  • 2 full semesters as an active member of a Community of Practice at Harper College
  • 2 full semesters as an active member of a Shared Governance Committee at Harper College
  • One term on the Level II ePortfolio Review Committee
  • 2 semesters of service on the HCAFA Executive Committee

Review the Level II Program Renewal document for detailed information about the renewal options, timeline, process, and to download the renewal form.

Renewal FAQs

1. How do I view and save my Harper College professional development transcript?

If you have completed any Graduate Equivalency Courses or attended any workshops/conferences/special events that were CEU-bearing at Harper College, they will be listed in your unofficial Harper transcript. Watch this video to learn how to access and view your unofficial Harper transcript. Once your transcript appears, right click and select “Print.” Under “Destination”, select “Save as PDF”. Then click “Save” and select your destination. Note: Credit for CEUs and GECs is not posted to the transcript until two weeks after the end of each semester.

2. How do I get involved or participate in one of the renewal option activities?

The “How to Get Involved / Participate” column under “Renewal Option Details” on the Level II Program Renewal document has detailed information and links for each renewal option activity.

3. Is it possible to complete a combination of GEC credits and CEU-bearing activities?

If you have completed a GEC that is less than 3 credits, you may count it as 1 CEU-bearing activity if you would like to choose the renewal option of 6 CEU-bearing professional development events/activities* from Harper College. For instance, if you completed Teaching Online Successfully: Create (worth 1 GEC credit), you could list that as 1 activity along with 5 additional CEU-bearing professional development activities to complete the professional development activities renewal option.

*Note: the amount of CEUs per event varies—any 6 CEU-bearing events count for the purpose of Level II renewal.

4. What happens if I don’t complete the renewal process by the deadline?

If you do not complete one of the six renewal option activities by the deadline for your cohort, all Level II benefits will expire at the start of the next semester. If you want to earn the designation again, you will need to reapply for and complete the requirements of the Level II program.